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Position: Office Manager
Location:
Kimberly, Northern Cape
Salary (CTC) pm: R1 mil – R1.55mil pa CTC
Perm/Contract: Fixed Term Managerial position
Sector: Built Environment - Consulting
Position in Firm: Senior / Managerial

Office Manager

in Northern Cape
Permanent
Start date: As soon as possible
Reference: Office ManagerRef
ABOUT THE EMPLOYER:

The Office Manager has the responsibility to represent the company in a specific region by assisting the Divisional Director through providing policy advice, co-ordinating policy advice inputs and overseeing the management of the office including long-term planning, day-to-day operations, and adherence to corporate standards and compliance obligations as part of the Business Management System Procedures

This is a secondary function in addition to the employee’s primary responsibilities in the technical environment as an Engineer or Project Management professional. Building and managing project teams, building relationships with clients, business development initiatives and ensuring quality control throughout project life cycles are central to this position

JOB SPECIFICATION DETAILS:

Min Experience

1) 10 - 15 years relevant experience in Consulting Engineering, of which 5 to 7 years were in a Senior Managerial role
2) Private and public sector Stakeholder Management
3) Strong track record of achieving results in a high-pressure environment
4) Ability to grasp a range of complex issues, to prioritise, plan and exercise initiative
5) Proven work experience in a similar role

Knowledge and Abilities

1) Working knowledge of various forms of contracts, viz. JBCC, NEC, FIDIC, etc.
2) Ability to operate with minimal technical and management supervision
3) Statutory and industry standards in project management
4) Business management
5) Implementing strategic decisions
6) ISO 9001:2015 quality management standards
7) Ability to manage multiple projects concurrently
8) Manage teams and external consultants
9) Strong leadership & relationship-building skills
10) Problem-solving skills (proactive)
11) Negotiation skills (internal and external)
12) Mentoring and coaching skills
13) Planning and organising skills
14) Conflict management skills
15) Communication skills in English (verbal, non-verbal & written)
16) Ability to work under pressure in a changing environment
17) Negotiation skills (internal and external)
18) Ability to develop and interpret financial reports and business/strategic plans
19) Communication skills in English (verbal, non-verbal & written)
20) Good working knowledge of WIP reports
21) Basic knowledge of financial, human resources and office management

Duties

1) Driving profitability targets for the office
2) Managing the optimization of resources
3) Understanding the business management policy and procedures
4) Managing division risk and quality improvement programme
5) People and financial management
6) Maintaining discipline standards
7) Developing and applying professional expertise in project, portfolio, programme & facilities management
8) Strategic planning: adapting and innovating
9) Taking accountability for the effective running of the regional office
10) Communication and managing diversity
11) Policy co-ordination and advisory support
12) Representation and administration

Min Qualification(s)

1) Relevant Built-Environment Bachelor's degree augmented by a post-graduate qualification
2) Professional Registration with ECSA or SACPCMP

Computer Skills

1) Highly computer literate – proficiency in Microsoft office and MS Projects

Technical Skills

1) Civil Engineering
2) Project Management
3) Quality Management
4) Resource Planning/Optimization
5) Managerial skills
6) Operational skills

Personal Attributes

1) Emotional resilience and assertiveness
2) Good interpersonal skills
3) Integrity
4) Willingness to grow
5) Innovation & initiative oriented
6) Loyalty and enthusiasm
7) Maintaining high performance standards
8) Conscientiousness
9) Team-orientation
10) Trustworthy (handling confidential information)
11) Motivator
12) Professional attitude and appearance

Other Min Requirements

1) Valid driver’s license

 

If you have any questions:

Please contact Carmin on 067 750 5224

 

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